Issuing an invoice
How to turn a member's outstanding charges into an invoice with a gapless number, and how to correct a mistake with a credit note rather than editing an issued invoice.
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An invoice in FlyerOS is raised from charges the system already holds, the hire, the lesson, the landing fees, so you are not retyping figures that are already recorded. Every amount is held to the penny.
Raising an invoice from outstanding charges
- Open Finance, then Invoices.
- The unbilled worklist shows charges that have not been invoiced yet, grouped by the member they belong to.
- Choose a member's outstanding charges and raise the invoice. The lines come straight from the charges, so the invoice matches what was flown and bought.
A gapless number
When an invoice is issued it takes the next number in a single sequence with no gaps. A gapless run is what an accountant or an inspector expects to see, and it means an issued invoice can always be accounted for.
Correcting a mistake
You do not edit or delete an invoice once it is issued. If something is wrong, you raise a credit note against it. The original invoice and the credit note both stand, so the trail shows exactly what was billed, what was corrected, and why. That is what keeps the numbers trustworthy after the fact.
VAT and your accountant
Where VAT applies it is carried on the invoice. The same figures flow to your accounting system if you have connected one, or into a clean export if you have not, so your books and FlyerOS never tell two different stories. See connecting your accounting and cost sharing and VAT.